Zoom Guidelines for RACCC Seminar Series

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Created: Saturday, 23 January 2021 18:11

Zoom Guidelines for RACCC Seminar Series

The RA Canoe Camping Club has been running a seminar series for over 20 years. This year, because of Covid, the seminar series will be a virtual one using the Zoom platform. This document is intended to help people who are unfamiliar with Zoom and to acquaint people with the procedures that we will be following for the seminar series.

PLEASE NOTE: There will be a different presenter for each seminar , as a result the guidelines will change slightly from one seminar to another. Each seminar will begin with a very brief review of the guidelines that apply to that seminar

Contents

MEETING INVITE
SIGNING IN TO ZOOM
GENERAL MEETING GUIDELINES
WHAT DO YOU THINK?

 

Meeting invite

In order to attend a seminar, you must let us know that you are interested in attending. The process for doing so will be indicated on the article or notice about the seminar. About a month before each seminar, we will start sending meeting invitations to people who would like to attend. The meeting notice will look something like:

Topic: {Seminar Subject}
Time: {Date and time of seminar}

Join Zoom Meeting
{website link for the meeting}

Meeting ID: {ID number}
Passcode: {Passcode number}

 

Signing in to Zoom

I have Zoom installed on my computer
1. Open Zoom
2. Enter the meeting ID and Passcode
3. The moderator will admit you to the meeting.

I don’t have Zoom Installed on my computer
If you do not have Zoom installed on your computer, you have two options for joining the meeting. You can either download and install Zoom or you can participate in the meeting from a website.

To install Zoom
1. Click on the “Join Zoom Meeting” link.
2. On the webpage (Figure 1), click on “Download Now”.
3. Follow the downloading instructions.
4. Follow the steps in I have Zoom installed on my computer

To participate from a webpage
1. Click on the “Join Zoom Meeting” link.
2. On the webpage (Figure 1), click on “Join from Your Browser”.
3. Enter your name and follow the security procedures.
4. You will be taken to the meeting as soon as the moderator admits you to it.

Figure 1

General Meeting Guidelines

Even with small number of people participating in online seminars it is easy for meetings to get out of hand. Since our seminars may have large numbers of people participating it is important to have guidelines in place to allow people to participate in an orderly fashion.

PLEASE NOTE: There will be a different presenter for each seminar , as a result these guidelines will change slightly from one seminar to another. Each seminar will begin with a very brief review of the guidelines that apply to that seminar

Figure 2 (website access) and Figure 3 (Zoom application) below have screen shots of Zoom. From them you can see how to access the functions listed below.

• Mute your mike
      o Barking dogs, playing children, and flushing toilets can be irritating to others. Please mute your mike until you are called upon to speak. When you are finished speaking, please mute your mike again.
• Raise your hand
      o We will be watching for people raising their hands. When there is an appropriate break in the presentation, we will call on you.
• Use chat for comments or questions
      o You can post your comments and questions in the chat room by typing them in the box at the bottom of the field. You can direct you question or comment to the entire group or to a specific person. We will be monitoring the   chat room. Depending on the comment/question we could respond right away, or we could wait to a suitable break in the presentation.
• Be patient
      o This is the first time that the club has done virtual seminars. We are all volunteers, and we are doing the best that we can.

 

What do you think?

As we said, this is a new process for us. We would love to hear from you to learn how we can improve future presentations.
If there is anything that you think we did well or if you have suggestions on how we can improve, please send them to This email address is being protected from spambots. You need JavaScript enabled to view it..

Figure 2 Web Portal

Figure 3 Zoom Application